If you need to remove a user from all shared resources quickly, gPanel simplifies this process with its bulk operation feature. Follow these steps to learn how.
To maintain the security and access needed to get work done, you may need to modify who does and does not have access to various documents or other assets in Google Workspace. It’s a pain to do this one document and one user at a time.
If you need to remove a user from all shared resources quickly, gPanel simplifies this process with its bulk operation feature. This makes it quick and easy to secure your documents after terminating an employee or when a worker leaves one team for another.
Follow these steps as detailed in this article and the video above to efficiently complete this task.
Steps to Remove a User from All Shares
- Access gPanel: Head to gpanel.promevo.com and log in with your administrator credentials. (Hint: If you use gPanel often, consider bookmarking this page!)
- Navigate to Bulk Operations: Select Tools from the main menu, then click on Bulk Operations.
- Create a New Operation: Click on the Add button in the upper right corner of the Bulk Operations page. You can enter a name for your bulk operation. This helps you easily identify it later. This is especially helpful for training other employees to run this operation, too.
- Select the Operation: From the dropdown menu, select Remove User from Shares. You’ll see a brief description of the operation to confirm your choice.
- Choose the User: Identify and select the user you want to remove from all shares. This step is crucial for ensuring you’re managing the right user access.
- Review Settings and Notifications: Double-check your settings. If desired, you can opt to send an email notification upon the completion of this operation. This is useful for keeping relevant stakeholders informed.
- Submit the Operation: Click Submit to execute the operation. The selected user will be removed from all shares.
That's it! By following these steps, you can quickly and efficiently manage user access to shared resources in gPanel. Regularly reviewing and adjusting user permissions helps maintain a secure and collaborative workspace.
If you have any questions or need further assistance, contact Promevo today!