4 min read

What is Google Workspace? Everything You Need to Know

Google Workspace is an integrated workspace that unites productivity tools in one easy-to-use solution to help people, teams, and companies do their best work.

Google Workspace has thoughtfully integrated communication and collaboration tools known and loved by billions of users, including:

  • Google Docs
  • Gmail
  • Cloud Storage with Google Drive
  • Google Chat
  • Video calling with Google Meet
  • Google Calendar
  • Plus many more productivity apps

Google Workspace has been built from the ground up with industry-leading security and privacy controls. Built on top of one of the most scalable cloud computing platforms in the world, Google Workspace is designed to be flexible, helpful, and innovative. 

Flexible solutions make it easy to work securely from anywhere. Helpful tools like Google AI and search technology help people work smarter, so they can focus on what’s important. The human-centered design keeps people connected so they spend less time figuring out how to manage their work and more time actually doing it.


Advantages of Google Workspace

Google Workspace is a secure platform for teams to easily communicate and collaborate on files or projects from multiple devices online or offline.

Streamline Decision-Making

Tools like shared calendars allow teams to see when others are free to schedule meetings and send automatic email invites. Video conferencing makes it easy for anyone to join from their computer, phone, or tablet. Teams collaborate and make decisions using screen sharing and video meetings. 

Enhance Flexibility 

Google Workspace accommodates all types of work styles and teams. Freely create and share documents in Gmail while simultaneously jumping into meetings, adjusting schedules, or starting a call. Google Meet’s Companion Mode feature allows an entire team to participate through polls, Q&A, and more. Whether a team is in the same room or spread out across the world, they have the freedom to collaborate in ways that work best for them.

Increase Collaboration

Speaking of collaboration, easily work on documents, spreadsheets, and slides across devices with or without an internet connection. Google Workspace allows for editing and commenting on files by those within or outside an organization. Multiple people can work on projects at the same time without disrupting each other. 

Improve Productivity

Google Workspace has a variety of helpful tools that optimize time management and improve productivity. AI-powered tools help individuals optimize work that’s still in progress. Your team can also take advantage of smart writing suggestions in Docs to help create outstanding, inclusive content.

Achieve Safe, Easy Access

Keep files safe and accessible in the cloud with Drive. All work will stay in one place with secure access from a computer, phone, or tablet. Access can be shared without an email attachment or download. Furthermore, the latest version of a project is always saved.

Embrace Innovation

Innovation is a pillar of success. With Google Workspace, a team can benefit from forward-thinking tools that keep everyone connected. Features such as live captions, in-meeting translation, and noise cancellation can help a team stay focused. 

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Google Workspace offers versatile packages to accommodate specific business needs, including:

Business Starter

The Google Workspace Business Starter plan is recommended for small teams in the process of growing their company. This plan is a great option for teams deliberating if Google Workspace is right for their needs. The Business Starter plan includes:

  • Custom and secure business email
  • 100-participant video meetings
  • 30 GB cloud storage per user
  • Security and management controls
  • Standard support* 

Business Standard

The Business Standard plan expands on the features offered in the Business Starter plan. Business Standard is best suited for small to medium businesses with larger teams that need more collaboration and storage capabilities. The Business Standard plan includes:

  • Custom and secure email
  • 150 participants video meetings and recording
  • 2 TB of cloud storage per user
  • Security and management controls
  • Shared drives 
  • Enhanced chat*

Business Plus 

The Business Plus plan offers even more comprehensive features and is best suited for medium to large businesses. The Business Plus plan includes:

  • Custom and secure email with eDiscovery and retention
  • 500 participant video meetings with recording and attendance tracking
  • 5 TB cloud storage per user
  • Enhanced security and management controls including Vault & advanced endpoint management*

Enterprise Editions May Include:

Google Workspace Enterprise Standard, Plus, and Frontline plans are made for large organizations in need of advanced security and storage capabilities. These plans offer as much storage as you need and advanced security in addition to a robust suite of features:

  • Enterprise security
  • Premium administrative tools
  • Enterprise-wide collaboration with up to 500 participants and live streaming
  • AppSheet Core
  • Enhanced support*

*Customers always get additional support on top of Google’s standard and enhanced support for free when purchasing Workspace through Promevo.

Google Workspace also offers comprehensive learning tools for educators. Supplement class instruction with easy-to-use apps and tools for connection and collaboration. Increase productivity and save time with the ability to create, share, organize, and grade in one platform. 

Educators will get the t tools to support student learning and help them submit their best work. Innovative security features and controls protect everyone’s identity, work, and privacy. 

Select a Google Workspace Education version that supports the needs of your institution.

Education Fundamentals

  • No cost for qualifying institutions
  • Collaboration tools like Docs, Sheets, Forms, Slides, and more
  • Communication tools like Gmail, Chat, and Google Meet
  • Security features for data loss prevention
  • Compliant with FERPA, COPPA, and GDPR

Education Standard

  • High-level security center to proactively prevent, detect, and remove threats
  • Advanced device and app management
  • Export data from Gmail and Classroom for insight and analysis in BigQuery

Teaching and Learning Upgrade

  • Meet with up to 250 participants and live stream with up to 10,000 viewers
  • Interactive video features with polls, Q&As, breakout rooms, and more
  • Integrate tools and content with Classroom add-ons 
  • Originality reports and the ability to check for peer matches

Education Plus

  • Use Google Meet to video chat with up to 500 participants and live stream with up to 100,000 viewers
  • Sync rosters from any Student Information System
  • No code app building with AppSheet
  • Support from Google education specialists

Google Workspace & Promevo

Whether your company is purchasing Google Workspace licenses for the first time, renewing, or just wants to get more benefits by transferring your billing, Google Workspace is more powerful when combined with Promevo.

Google Workspace Powered by gPanel®

  • Our gPanel® management and security interface automates common admin tasks and provides centralized control for all data and settings.

gPanel® Starter Edition Bundle

  • For business and government clients, the gPanel®️ starter edition is automatically bundled with Google Workspace licenses.

Dedicated Support

  • Our in-house, dedicated support team is always ready to serve you. You’ll have access to our Google Certified Engineer team for data migrations and custom technical projects.


Available features and pricing detailed in our blogs are subject to change without notice. If you are considering purchasing Google Workspace licenses, please contact a Promevo advisor to discuss the latest pricing and plans.

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Frequently Asked Questions

Can Google Workplace replace my current software?

Yes, our clients have replaced their entire suite of productivity apps with Google Workplace. Our clients have created a variety of files and solutions using Google Workplace apps. Conveniently, there is no software to download. Google Workplace is also compatible with other programs including Microsoft Office 365. 

Is Google Workspace worth it for small businesses?

Yes, Google Workplace offers comprehensive productivity tools to boost productivity and simplify collaboration and communication. When your business is ready to scale, Workspace grows with you. It offers analytics and resources to improve decision-making and optimize business processes. 


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