Enhancing Collaboration with gPanel

Effective collaboration is essential for organizations to carry out complex projects and drive productivity.

gPanel® offers a suite of tools to streamline teamwork, unify communication, and facilitate seamless content collaboration across your organization's Google Workspace environment.

What Is gPanel?

gPanel is a cloud-based management and reporting platform that integrates key organizational functions into one interface. It brings together HR, IT, communications, analytics, security, and more to break down departmental silos and facilitate enhanced collaboration.

The gPanel platform provides automation and oversight to streamline business administration across locations.

Collaboration is also central to gPanel, with features that facilitate teamwork company-wide. Through its robust reporting and intuitive centralized interface, gPanel enables stakeholders to take precise administrative action and have more informed conversations with their colleagues.

Automation tools also help streamline manual tasks and reduce oversight needed for administrative functions. This allows staff and leadership to spend less time on repetitive tasks and focus on more impactful work.

Enhancing Company-Wide Collaboration with gPanel

With gPanel, businesses of all sizes can optimize collaboration throughout their organization. Let's take a look at a few of the particular features that your business can leverage to enhance collaboration with gPanel.

Document Administration

gPanel offers a robust array of document administration features that improve collaboration and make it easier to share documents without comprising security.

• Doc Administrator: Admins can choose who has access to particular documents and the specific permissions they can exercise.
• Manage Doc Ownership: Ownership of each and every document in your domain can be edited to meet your organizational needs.
• Transfer Ownership: Admins can transfer ownership of a particular user's Drive or Calendar to another user within the domain to facilitate easy collaboration and maintain business continuity after an employee leaves the organization.
• Delete/Rename Docs: Any existing documents in your organization's drive can be deleted or renamed at any time.
• Role-Based Viewing and Editing: Permissions for who can view or edit can be managed for any document.
• Drive Sweep Tool: When you add files to a shared drive, ownership will be automatically given to the group manager to ensure optimal administration.
• Create/Delete Folders: Folders can be added to a user's drive or deleted from an existing folder in a user's drive.
• Activities Reporting: Schedule or manually generate reports showing specific user actions across your domain. Enterprise users can pull data spanning the entire user lifecycle.

The gPanel API & Third-Party Integrations

Managing user onboarding and offboarding in Google Workspace can be time-consuming for administrators. They must manually add users to groups, transfer documents, reset passwords, and more. The new gPanel API — available only in the gPanel Enterprise tier — helps streamline these workflows through automation and third-party integrations.

The gPanel API allows direct integration between gPanel and other operational systems, such as Paycor, Okta, Splunk, and more. Once the two platforms are connected, administrators can easily manage their users in gPanel via a simple API call.

Let's take a look at an example. Imagine your company is using gPanel Enterprise with a Paycor integration. When a new employee is hired, your HR team creates their payroll account in Paycor. The API then autogenerates a Gmail account, reducing the administrative burden on IT for each successive new hire. The Gmail account also has a presaved signature template that the new hire can update on their first day without their manager needing to walk them through the process.

With the gPanel API, administrators can simplify collaborating with other departments on seamless user lifecycle management. This automation frees up time for more strategic initiatives that boost productivity.

Reporting Features

gPanel Enterprise also includes advanced reporting features that support company-wide collaboration. Four critical reports — the Activities Shared Report (My Drive), the Activities Shared Report (Shared Drive), the Activities Shared Report from My Drive (Public), and the Activities Shared Report from Shared Drive (Public) — all span a user's full lifecycle. That's well beyond the six month's worth of information available in both gPanel Standard and Google Admin Console. These reports are also available as decommissioning actions.

gPanel Enterprise's advanced reporting and decommissioning policies simply the offboarding process by allowing admins to revoke access to any sensitive documents in just a few clicks, rather than going through the former employee's Drive file by file or involving other IT and HR team members.

Overall, the platform makes the offboarding process faster, easier, and less error-prone while enhancing security within your organization.

Secure Collaboration Policies

To ensure that all of your organization's collaborative efforts are safe and secure, gPanel offers a range of secure collaboration policies.

• Search Docs Based on Keywords: gPanel gives users and admins the ability to perform full-text Google Drive searches across their domain. This not only provides a convenient way to locate particular documents, spreadsheets, and important files, but also ensures speedy location and identification of crucial information when time matters most.
• Individual Document Search: In addition to full-text Drive searches, gPanel also offers the ability to search individual document criteria domain-wide. This granular search capability ensures that even the most specific criteria can be located easily.
• Search Docs by Date or Date Range: Finally, gPanel provides the ability to search documents by created date or date range to quickly identify the most recent updates.

Taken together, these features enable collaboration without presenting the possibility of potential security risks.

Conclusion

By unifying document administration, automation, third-party integrations, advanced reporting features, and secure collaboration policies gPanel empowers teams to work together seamlessly. Organizations that take advantage of these collaboration capabilities will be better positioned to foster productivity, innovation, and growth through enhanced teamwork.

Why Promevo

Promevo is your trusted service partner. We work with you to understand your unique needs and develop a custom solution designed to scale with your business as it grows. In fact, there are plenty of advantages to partnering with Promevo.

• Advanced Automation and Precision Control - gPanel management and security give you the tools you need to automate everyday admin tasks and control all user data and settings.
• End-to-end Solutions Specific to Your Needs - We provide our partners with everything they need for their Google Workspace, including software licenses, hardware, professional services, and continuous support and customization. 
• Advisory Workshops - We leverage our Google expertise to guide our clients and maximize success. From strategy assessment to internal advocacy and thought leadership, Promevo’s advisory workshops are designed to produce the best outcomes.
• Certifications and Google Expertise - Our Google Certified Engineer team supports our clients with unparalleled technical support and Google expertise.

If you want to accelerate the growth of your company, Promevo has the Google Workspace solutions you need. With our expert consultation, comprehensive support, and exceptional service from end-to-end, you can drive maximum collaboration and productivity in your organization.

FAQs: Collaboration Tools In gPanel

How does gPanel enable team collaboration?

gPanel helps IT, HR, and other business-critical teams collaborate through document administration, automation, third-party integrations, advanced reporting features, and secure collaboration policies.

What is the gPanel API?

The gPanel API is an Enterprise-exclusive tool that allows Google Workspace administrators to access all system logs, automate policies, and seamlessly integrate with other applications. The API improves collaboration between different departments by automating crucial tasks and streamlining business-critical workflows.