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Google Workspace is a powerful suite of productivity tools for businesses that includes Gmail, Drive, Docs, Sheets, Slides, and more.
With so many resources under one umbrella, it's essential to stay organized as you manage your Workspace and users. Google Workspace Alerts is a feature that allows Workspace administrators to configure real-time notifications for different types of activities, including security incidents, billing issues, and more.
As a Workspace admin, it's important to know how to use these alerts to stay informed about what's happening in your organization and keep your users safe and secure as they utilize the innovative tools available in Google Workspace.
First, let's review the different alert types you can configure as a Google Workspace administrator:
Before creating alerts, you need to enable the Alert Center in your Google Workspace account. This can be done in just a few steps through the Google Admin console:
With your alerts turned on, you want to ensure you can manage notifications and stay organized. Google Workspace offers several notification options for alerts, including email, mobile push notifications, and SMS. You can also choose to receive alerts in real-time or on a daily or weekly basis.
To manage your alert notifications and preferences, follow these steps:
When setting up alerts in Google Workspace, it's important to be selective about the types of activity you want to receive notifications for. Too many alerts can quickly become overwhelming and difficult to manage.
Remember to check your notification settings regularly to ensure you are only receiving notifications that are relevant to you. If you find that a specific alert is no longer necessary, you can easily disable it in the Alert Center settings.
Whether you're new to Google products and need help getting your team set up or you're looking to get more out of your Workspace subscription, Promevo is here to help.
Promevo is a Google-certified partner specializing in Workspace management, Google Cloud management, ChromeOS devices, and more. We'll take a look at whatever pain points your team is experiencing and craft one-of-a-kind, Google-focused solutions. Contact us today to see how we can help.
Google Workspace Alerts are notifications that inform users of any activity happening within their Google Workspace account. These notifications can be sent via email or as a mobile push notification. Users can choose the types of events they want to be notified about, such as changes to shared files, new calendar invites, and more.
Some common types of Google Workspace Alerts include:
There are a few possible reasons you may be receiving unexpected Google Workspace alerts:
• You have notifications enabled for an app you don't actively use. Disable them if you don't need them.
• Someone else set up alerts on your behalf. Check existing alerts for ones you don't remember creating.
• Alerts were accidentally configured with very broad triggers that match common activities. Refine the alert rules to be more specific.
• There is a technical issue causing improper alert triggering. Try deleting and recreating the alert.
To turn off Google Workspace alerts:
• Open the Google Workspace app where the alert is configured (Gmail, Calendar, Drive, etc).
• Go to the notifications settings.
• Find the specific alert you want to disable and switch it off or delete it.
• Save your updated notification settings.
• The alerts should stop being sent. You can also turn off notifications entirely for any app you don't need alerts from. Just be aware this disables all alerts for that Workspace app.
Meet the Author
Promevo is a Google Premier Partner that offers comprehensive support and custom solutions across the entire Google ecosystem — including Google Cloud Platform, Google Workspace, ChromeOS, everything in between. We also help users harness Google Workspace's robust capabilities through our proprietary gPanel® software.
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