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The 4 Most Useful Reports for Google Workspace Admins
For Google Workspace administrators, particularly with the shift from traditional offices to increased remote collaboration, robust reporting is more...
Do you ever stop to ponder the sheer volume of sensitive information coursing through your Google Workspace daily?
From confidential customer and employee data to strategic business plans and sensitive internal documents, your Workspace is a central vault of information for your organization. There’s nothing more important than safeguarding your company’s products and personnel.
While Google takes tremendous care to make and keep their products secure, there is always a risk involved when using third-party platforms to house any important information. You can further fortify your Google Workspace security, ensuring the protection of your data's confidentiality, integrity, and availability.
Allow us to share some tactics and considerations that will help you and your tech team protect your Workspace against cyber threats.
Google Workspace provides a robust set of native security features designed to protect your organization's data and ensure compliance with industry standards. Let's get right into the key aspects of Google Workspace security and understand why they matter.
Google Workspace employs advanced encryption techniques to safeguard data both in transit and at rest.
All data stored in Google Drive, Gmail, and other Workspace applications is encrypted using industry-standard encryption protocols, such as AES (Advanced Encryption Standard) 256-bit encryption. This ensures that even if unauthorized parties gain access to your data, it remains unintelligible and secure.
MFA adds an extra layer of security by requiring users to verify their identity through multiple factors, such as a password, fingerprint, or authentication app. Google Workspace offers robust MFA options, including SMS codes, authenticator apps, and security keys.
By implementing MFA, Google Workspace significantly reduces the risk of unauthorized access to user accounts, even in the event of a compromised password.
Data loss prevention features in Google Workspace help prevent the accidental or intentional exposure of sensitive information.
Administrators can define policies to scan emails, documents, and other content for specific data types, such as credit card numbers or confidential documents, and take automated actions to prevent unauthorized sharing or access.
Beyond these core security features, Google Workspace addresses common security concerns such as lax password policies, improper offboarding procedures, and unauthorized third-party applications.
Google provides tools and best practices to enforce strong password policies, automate user offboarding processes, and review and manage third-party app access to Workspace data.
Security and compliance requires a proactive approach where individuals and teams are informed, diligent, and consistently aware about potential soft spots in the company’s security. You will need to set a security-first standard in your organization and enforce ongoing upkeep with that standard.
Let's explore actionable steps you can take to enhance the security posture of your Workspace:
There are so many ways that the Promevo team can help you secure, optimize, and operate your Google Workspace environment and get the most out of all your Google investments.
When it comes to security, we’re especially prudent and focused on long term, scalable security procedures you can rely on. We offer a comprehensive Google Workspace security checks that includes:
Partner with Promevo to assess and enhance the security of your Google Workspace environment. Together, we can ensure that your organization's data remains protected against evolving cyber threats. Start by contacting Promevo for a free consultation.
Meet the Author
Promevo is a Google Premier Partner that offers comprehensive support and custom solutions across the entire Google ecosystem — including Google Cloud Platform, Google Workspace, ChromeOS, everything in between. We also help users harness Google Workspace's robust capabilities through our proprietary gPanel® software.
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