4 min read

Google Workspace: The Ultimate Guide to Managing Devices

Google Workspace offers a powerful set of tools for managing devices, from mobile phones (iOS) to laptops and desktop computers. These tools include google workspace policies, which allow administrators to set and enforce specific rules and guidelines for device usage within an organization.

To help you make the most of the devices in your Google Workspace environment, let's explore the importance of Google Workspace device management and how it can help you streamline device management, ensure data security and privacy, and simplify compliance and reporting.


Components & Features of Google Workspace Device Management

Google workspace device management (GMD) provides organizations with a comprehensive set of tools and features to effectively manage and secure ios devices using google's MDM capabilities for ios device security.

The key components and features of Google Workspace Device Management include the following.

Universal Settings

Universal settings in Google Workspace Device Management are global settings that apply to all devices across your organization. These settings can be used to monitor device security, manage apps and data, and configure device policies.

To access universal settings, sign in to the Google Admin console and go to Devices > Mobile & endpoints > Settings > Universal.

Some features of universal settings in Google Workspace include:

  • Mobile Management: Administrators can set the type of mobile management for devices in the organization. This includes enforcing security policies, such as data access methods, encryption, device approval, and strong passwords.
  • Password Requirements: Administrators can customize password requirements for managed mobile devices.
  • Data Access: Universal settings include options for managing data access on different types of devices.
  • Computer Security: Administrators can control access to organization data from laptops, desktops, and other endpoints. They can block devices, sign out users remotely, and utilize Context-Aware Access.
  • Company-owned Device Management: Google Workspace Admin console allows management of company-owned devices, including mobile devices, laptops, and desktops, from a single place.

Beyond universal settings, there are also basic mobile management and advanced mobile management features to consider.

Basic Mobile Management

Basic mobile management is a level of device management in Google Workspace that allows you to control certain aspects of your organization's mobile devices, such as password requirements, app management, and device wiping. Basic mobile management is available for Android and iOS devices.

To set up basic mobile management, you need to:

  1. Sign in to the Google Admin console.
  2. Go to Devices > Mobile & endpoints > Settings > Universal.
  3. Under Mobile management, select Basic.
  4. Click Save.

Once you have set up basic mobile management, you can configure the following settings:

  • Password requirements: You can set the minimum password length, require special characters, and set an expiration for passwords on managed devices. In addition, google workspace password policy allows administrators to enforce password complexity and prevent users from reusing their previous passwords.
  • App management: You can allow or block users from installing apps on managed devices. You can also require users to install specific apps.
  • Device wipe: You can remotely wipe the data from a managed device if it's lost or stolen.

Advanced Mobile Management

Advanced management settings in Google Workspace Device Management give you more control over your organization's mobile devices. These settings can be used to control device security, manage apps and data, and configure device policies.

To access advanced management settings, sign in to the Google Admin console and go to Devices > Mobile & Endpoints> Settings > Advanced.

Some of the advanced mobile management settings that you can configure include:

  • Device encryption: Device encryption controls whether devices are encrypted or not.
  • App management: Using app management, admins can choose to allow users to install apps, or restrict the apps that are available.
  • Data protection: This setting controls how data is protected on devices. You can choose to encrypt all data on devices, or you can choose to encrypt only certain types of data.
  • Device policies: A variety of device policies can be configured using advanced mobile management, such as device lock screen policies, Wi-Fi policies, and VPN policies.
  • Remote account wipe: Admins can remotely wipe the data from a user's device, including their work account. This can be useful if a device is lost or stolen, or if a user is terminated from your organization.

Endpoint Management

Google Endpoint Management focuses on managing desktop and laptop devices within the Google Workspace environment. It provides robust security measures and centralized control over endpoints.

  • Device security policies: Administrators can define device security policies to enforce settings such as encryption, screen lock, and antivirus protection. These policies help safeguard endpoints from threats and ensure data confidentiality.
  • Operating system updates: Google Workspace Device Management allows administrators to manage operating system updates on endpoints. They can schedule and deploy updates, ensuring that devices are running the latest software versions with the necessary security patches.

Setting Up & Configuring Google Workspace Device Management

Setting up and configuring Google Workspace Device Management allows organizations to effectively manage and secure devices used by their employees. The process involves several key steps and considerations.

Prerequisites & Initial Setup

Before implementing Google Workspace Device Management, certain prerequisites must be met. These may include having a Google Workspace subscription and administrative access to the Google Admin console.

The initial setup typically involves enabling the Device Management service and configuring organizational settings.

Customizing Device Settings & Policies

Once the initial setup is complete, administrators can customize device settings and policies according to the organization's requirements and security standards.

This includes defining password policies, setting up device encryption, configuring network access controls, and specifying security features such as screen lock requirements.

Administrators can also establish policies for application management, device compliance, and remote device wiping.

Device Enrollment & Management

Device enrollment is a critical step in Google Workspace Device Management. It involves registering devices into the management system, allowing administrators to gain control and apply policies.

There are multiple enrollment methods available, including:

  • Work Profile: This method is suitable for personal devices, where a separate work profile is created to isolate work-related data and applications.
  • Corporate-Owned: In this scenario, devices owned by the organization are directly enrolled and managed.
  • BYOD (Bring Your Own Device): BYOD enrollment allows employees to use their personal devices for work purposes while allowing administrators to apply specific policies and manage corporate data.

Once devices are enrolled, administrators can manage them efficiently. This includes monitoring device status, enforcing compliance policies, distributing applications, and remotely troubleshooting devices when needed.


Why Promevo

Promevo is your trusted service partner. We work with you to understand your unique needs and develop a custom solution designed to scale your business as it grows. In fact, there are plenty of advantages to partnering with Promevo.

If you want to accelerate the growth of your company, Promevo has the Google Workspace solutions you need. With our expert consultation, comprehensive support, and exceptional service from end-to-end, you can drive maximum collaboration and productivity in your organization.


FAQs: Google Workspace Device Management

What is Device Management in Google Workspace?

Device Management in Google Workspace refers to the suite of tools and features provided by Google to help administrators manage, monitor, and secure devices that have access to their organization's Google Workspace environment. These devices can include smartphones, tablets, and computers.

Why is Device Management important in Google Workspace?

With the shift towards remote work and increasing use of BYOD (Bring Your Own Device) policies, ensuring the security of devices accessing your organization's data is crucial.

Device Management in Google Workspace covers a range of features like remote wipes, password enforcement, and app management that help in maintaining robust security and control over sensitive information.

What are the types of devices that can be managed in Google Workspace?

Google Workspace Device Management supports different types of devices, such as:

  • Android smartphones and tablets
  • Apple iPhones and iPads
  • Google Chromebooks
  • Windows PCs and laptops
  • Mac computers


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